Create a ledger (Alt+L)
1 min read
Updated 04 Oct 2026
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AI summary
Add a customer, supplier, bank, expense or any other account, with the right group, GSTIN, credit terms and opening balance.
4 sections 9 steps Alt+L/Alt+SAlt+N
Open it
Press Alt+L anywhere or click Add Ledger in the quick bar. The Directory on the left lists every existing ledger with its group; press / to search it and check the party is not already there.
Steps
- Name: the legal name, for example Reliance Industries. Click AI Assign and Atulya AI suggests the group from the name.
- Under: pick the group (table below). Type to search the group hierarchy.
- Alias: an optional short name you can search by.
- Options: tick Maintain bill-by-bill to track each invoice separately for ageing; Check credit days with a Default credit period; Specify credit limit for customers you want capped.
- Mailing Details: Trade Name, Address, City, State, Country, Pincode, Phone and Email. The state decides CGST/SGST versus IGST, so get it right.
- Provide bank details: tick to add A/c No., IFSC and Bank Name (useful for paying suppliers).
- Tax Registration: PAN / IT No., Registration Type (Regular, Composition, Consumer or Unregistered) and GSTIN / UIN. Tick Is Transporter for transport companies so they appear in the transporter list on invoices.
- Opening Balance with Dr or Cr, and a remark if needed.
- Press Alt+S or click Save Record.
Which group
| Ledger | Group |
|---|---|
| Customer | Sundry Debtors |
| Supplier | Sundry Creditors |
| Bank account | Bank Accounts |
| Overdraft or cash credit | Bank OD A/c |
| Rent, salary, electricity, office expenses | Indirect Expenses |
| Freight inward, wages, power for production | Direct Expenses |
| Sales ledgers | Sales Accounts |
| Purchase ledgers | Purchase Accounts |
| CGST, SGST, IGST, TDS payable | Duties & Taxes / GST |
| Loan taken | Secured or Unsecured Loans |
| Machinery, vehicles, computers | Fixed Assets |
| Owner's capital | Capital Account |
Handy buttons
- Duplicate copies the open ledger so you can create a similar one quickly.
- Clear Form (Alt+N on this screen) starts fresh.
Customers normally carry a Dr opening balance (they owe you); suppliers carry Cr. The state in the ledger must match the first two digits of the GSTIN.
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