Record a purchase bill (F9)

Open the screen

Press F9 anywhere, press U on the Gateway, or click Purchase in the quick bar.

Steps

1. Check the Voucher No. and Voucher Date (the date you book the bill).
2. Enter the Supplier Inv No. and Supplier Inv Date exactly as printed on the supplier's invoice. Add a PO Reference if you raised one.
3. Set Reverse Charge to Yes only when the supplier does not charge GST and you must pay it under RCM.
4. Select Supplier. Billing address, city, PIN, state and GSTIN fill in from the ledger.
5. Consignee: tick Same as Bill From, or enter the consignee name, shipping address and Branch / Consignee GSTIN if goods were delivered elsewhere.
6. Transport: choose the Transport Mode (Road, Rail, Air, Ship) and enter the transporter name, Transport Doc / LR No., E-Way Bill No. and vehicle number.
7. Add item lines by searching the product code or name, then enter Description, Qty, Unit and Price. GST % and totals calculate per line.
8. Check the footer: Taxable Amount, CGST, SGST, IGST, Cess, Other Charges and Round Off.
9. Add a Remark / Narration and click SAVE PURCHASE.

After saving

The bill appears in the Day Book, the supplier's ledger, the Purchase Register and the GSTR-2B Reco screen under B2B purchases.

Why the supplier's invoice number matters

GSTR-2B lists each bill by the supplier's GSTIN and invoice number. If you type your own number instead, the purchase will not match and your input tax credit may be questioned. Copy it exactly, including slashes and hyphens.